Quick Rollout: Essentials or Advanced

In this scenario, you'll deploy all of Essentials or Advanced in one or a few sessions.

Pros: Fewer comms, one moment of change for your end users to digest

Cons: Too much change can lead to end users not understanding all the changes because there is too much to process at once

Timing	Template Name
7 days prior to deployment	1. Material Coming Soon
Deployment completion	2. Material is Here

All templates include customizable content including your organization's name. Be sure to update (or sometimes remove) any inline directions. They're included in brackets and highlighted <like this>.

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1. Material Coming Soon

First, gather screenshots for your Material Coming Soon messages

You need five screenshots for this template:

1. Screenshot A (User Report Response)
2. Screenshot B (Banner)
3. Screenshot C (Block)
4. Screenshot D (Speedbump)
5. Screenshot E (File Issue Response Email)

📸 How to Get Screenshots A-D (User Report Response, Banner, Block, and Speedbump)

1. Enable Email Threat remediation just for yourself (see Step Four in Enable Email Threat Protection).
2. Find an email in your inbox that includes embedded links; mark it as suspicious using the built in labels.
3. A User Report Response email should appear in your inbox momentarily (Screenshot A)
4. Return to Material.
5. Expand Issues, then click Email Threats.
6. Find the case for the email you marked suspicious, then open it.
7. Under Remediation, add a Block and a Banner (if not already there).
8. Click Save, but leave the case details open for a moment.
9. Return to your inbox and open the email you marked.
10. Take a screenshot of the banner on the email (screenshot B).
11. Click a link in the email.
12. Take a screenshot of the Block (Screenshot C)
13. Return to Material.
14. In the case details, change the Block to a Speedbump, then click Save.
15. Return to your inbox and open the email you marked.
16. Click a link in the email.
17. Take a screenshot of the Speedbump (Screenshot D).

📸 How to Get Screenshot E (File Issue Response Email)

1. In Material, click Detections.
2. Filter to Entity Type, File.
3. Scroll to the detection called File is publicly accessible, and open it.
4. Confirm Send Email is the first remediation step. If not, add it, then click Save.
5. Create a blank document in your drive. Update the Share settings to Anyone with the Link.
6. After a few moments, a File Issue Response Email appears in your inbox. Take a screenshot of that.

Second, fill out the Material Coming Soon template utilizing the screenshots you gathered:

Message Purpose: To inform your users about why you’re making changes and what to expect

Delivery Timing: 7 days prior to deployment

📩 Material Coming Soon template

Message Subject:

Introducing <your company name>’s new information security provider, Material Security— what it means for you

Message Body:

We’re pleased to announce that we’ve partnered with Material Security – an information security company – to protect <your company name> from key security risks. Material keeps connected accounts safe by protecting our company’s fundamental material—our emails, documents, and accounts —before, during, and after a breach.

This email outlines a number of changes to your email and file workflow that you'll see soon:

Email Updates:

While many malicious messages will be deleted or moved out of your inbox automatically, others might remain accessible to you, but will look a little different:

• Links and attachments might first open a page asking you to verify you know the sender or simply block access to those links and attachments
• The message might include a banner to draw your attention to something suspicious about the message that you should notice before proceeding.

Examples of these situations are shown below. When you see these, please read them and follow the guidance. If you have questions, you can always reach us at <contact for the responsible team>

Include

• Screenshot B (Banner)
• Screenshot C (Block)
• Screenshot D (Speedbump)

You also have the power to report suspicious emails that have not been modified as described above, or moved to Spam. To do this,

<alter these options to fit your needs>

• Label the email as Suspicious, or
• Forward the email to <the reporting address you included in Email Threat Settings>

You’ll get a thank you email in response and updates once we determine if the message is malicious or safe.

• Screenshot A (User Report Response)

Google Drive Updates: <omit if you don't use Google drive>

Google Drive Data Security identifies sensitive content (PII, financial data, legal documents, etc.) archived in your user mailboxes. On your end, you’ll get an email explaining the file issue, and sometimes access to the file will be automatically updated to comply with policy. The email you’ll receive looks something like this:

• Screenshot E: (File Issue Response Email)

Thank you for your help and cooperation in protecting our organization! Any questions? Let us know here: <your preferred contact>

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2. Material is Here

Message Purpose: To inform your users that Material is live and remind them of where to find more information. Delivery Timing: At deployment completion, likely when you complete File Data Security response enablement.

📩 Material is Here template

Message Subject:

<Your company name>’s new information security provider, Material Security, is now live!

Message Body:

We’re pleased to announce that we finished deploying Material Security – an information security company – to protect <your company name> from key security risks. Material keeps connected accounts safe by protecting our company’s fundamental material—our emails, documents, and accounts —before, during, and after a breach.

With Material Security we can:

• Detect sophisticated email based attacks and take action fast through a variety of responses
• Detect potential risks related to files and attachments, including sharing of sensitive data
• Investigate issues quickly and improve our defenses to keep us safe even as attack methods change every day

Please refer to last week's email with directions on what to expect in your inbox and with your Google Drive workflow.

If you want to do a little more research on Material, feel free to take a look at their website here: https://material.security/

Thank you for your help and cooperation in protecting our organization! Any questions? Let us know here: <your preferred contact>