> For the complete documentation index, see [llms.txt](https://docs.material.security/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.material.security/getting-started/deployment-guides/communication-templates/quick-rollout-essentials-or-advanced.md).

# Quick Rollout: Essentials or Advanced

In this scenario, you'll deploy all of Essentials or Advanced in one or a few sessions.

> **Pros**: Fewer comms, one moment of change for your end users to digest
>
> **Cons**: Too much change can lead to end users not understanding all the changes because there is too much to process at once

| Timing                     | Template Name                                          |
| -------------------------- | ------------------------------------------------------ |
| 7 days prior to deployment | 1. [Material Coming Soon](#id-1.-material-coming-soon) |
| Deployment completion      | 2. [Material is Here](#id-2.-material-is-here)         |

{% hint style="success" %}
All templates include customizable content including your organization's name. Be sure to update (or sometimes remove) any inline directions. They're included in brackets and highlighted <mark style="background-color:yellow;">\<like this></mark>.
{% endhint %}

***

## 1. Material Coming Soon

**First, gather screenshots for your Material Coming Soon messages**

> You need five screenshots for this template:
>
> 1. **Screenshot A (User Report Response)**
> 2. **Screenshot B (Banner)**
> 3. **Screenshot C (Block)**
> 4. **Screenshot D (Speedbump)**
> 5. **Screenshot E (File Issue Response Email)**

<details>

<summary><span data-gb-custom-inline data-tag="emoji" data-code="1f4f8">📸</span> How to Get Screenshots A-D (User Report Response, Banner, Block, and Speedbump)</summary>

1. Enable Email Threat remediation just for yourself (see [Step Four in Enable Email Threat Protection](/getting-started/deployment-guides/your-first-30-days/6-enable-email-remediation/configure-user-reporting.md#step-four-enable-remediation)).
2. Find **an email in your inbox** that includes embedded links; **mark it as suspicious** using the built in labels.
3. A User Report Response email should appear in your inbox momentarily **(Screenshot A)**
4. Return to **Material**.
5. Expand **Issues**, then click **Email Threats**.
6. Find the case for the email you marked suspicious, then **open it**.
7. Under Remediation, **add a Block and a Banner** (if not already there).
8. Click **Save**, but leave the case details open for a moment.
9. Return to your inbox and **open the email you marked**.
10. Take a screenshot of the banner on the email **(screenshot B)**.
11. Click a **link** in the email.
12. Take a screenshot of the Block **(Screenshot C)**
13. Return to **Material**.
14. In the case details, change the **Block to a Speedbump**, then click **Save**.
15. Return to your inbox and **open the email** you marked.
16. Click a **link** in the email.
17. Take a screenshot of the Speedbump **(Screenshot D)**.

</details>

<details>

<summary><span data-gb-custom-inline data-tag="emoji" data-code="1f4f8">📸</span> How to Get Screenshot E (File Issue Response Email)</summary>

1. In Material, click **Detections**.
2. Filter to **Entity Type**, **File**.
3. Scroll to the detection called **File is publicly accessible,** and open it.
4. Confirm **Send Email** is the first remediation step. If not, **add it,** then click **Save**.
5. Create a **blank document** in your **drive**. Update the Share settings to **Anyone with the Link**.
6. After a few moments, a File Issue Response Email appears in your inbox. Take a screenshot of that.

</details>

**Second, fill out the Material Coming Soon template utilizing the screenshots you gathered:**

> **Message Purpose:** To inform your users about why you’re making changes and what to expect
>
> **Delivery Timing:** 7 days prior to deployment

<details>

<summary><span data-gb-custom-inline data-tag="emoji" data-code="1f4e9">📩</span> Material Coming Soon template</summary>

**Message Subject:**

Introducing <mark style="background-color:yellow;">**\<your company name>’**</mark>s new information security provider, Material Security— what it means for you

**Message Body:**

We’re pleased to announce that we’ve partnered with Material Security – an information security company – to protect <mark style="background-color:yellow;">**\<your company name>**</mark> from key security risks. Material keeps connected accounts safe by protecting our company’s fundamental material—our emails, documents, and accounts —before, during, and after a breach.

This email outlines a number of changes to your email and file workflow that you'll see soon:

**Email Updates:**

While many malicious messages will be deleted or moved out of your inbox automatically, others might remain accessible to you, but will look a little different:

* Links and attachments might first open a page asking you to verify you know the sender or simply block access to those links and attachments
* The message might include a banner to draw your attention to something suspicious about the message that you should notice before proceeding.

Examples of these situations are shown below. When you see these, please read them and follow the guidance. If you have questions, you can always reach us at <mark style="background-color:yellow;">**\<contact for the responsible team>**</mark>

<mark style="background-color:yellow;">**Include**</mark>

* <mark style="background-color:yellow;">**Screenshot B (Banner)**</mark>
* <mark style="background-color:yellow;">**Screenshot C (Block)**</mark>
* <mark style="background-color:yellow;">**Screenshot D (Speedbump)**</mark>

You also have the power to report suspicious emails that have not been modified as described above, or moved to Spam. To do this,

<mark style="background-color:yellow;">**\<alter these options to fit your needs>**</mark>

* Label the email as Suspicious, or
* Forward the email to <mark style="background-color:yellow;">**\<the reporting address you included in Email Threat Settings>**</mark>

You’ll get a thank you email in response and updates once we determine if the message is malicious or safe.

* <mark style="background-color:yellow;">**Screenshot A (User Report Response)**</mark>

**Google Drive Updates:&#x20;**<mark style="background-color:yellow;">**\<omit if you don't use Google drive>**</mark>

Google Drive Data Security identifies sensitive content (PII, financial data, legal documents, etc.) archived in your user mailboxes. On your end, you’ll get an email explaining the file issue, and sometimes access to the file will be automatically updated to comply with policy. The email you’ll receive looks something like this:

* <mark style="background-color:yellow;">**Screenshot E: (File Issue Response Email)**</mark>

\
Thank you for your help and cooperation in protecting our organization! Any questions? Let us know here: <mark style="background-color:yellow;">**\<your preferred contact>**</mark>

</details>

***

## 2. Material is Here

> **Message Purpose:** To inform your users that Material is live and remind them of where to find more information.\
> **Delivery Timing:** At deployment completion, likely when you complete [File Data Security response enablement](/getting-started/deployment-guides/your-first-30-days/7-enable-file-security.md).

<details>

<summary><span data-gb-custom-inline data-tag="emoji" data-code="1f4e9">📩</span> Material is Here template</summary>

**Message Subject**:

<mark style="background-color:yellow;">**\<Your company name>**</mark>’s new information security provider, Material Security, is now live!

**Message Body:**

We’re pleased to announce that we finished deploying Material Security – an information security company – to protect <mark style="background-color:yellow;">**\<your company name>**</mark> from key security risks. Material keeps connected accounts safe by protecting our company’s fundamental material—our emails, documents, and accounts —before, during, and after a breach.

With Material Security we can:

* Detect sophisticated email based attacks and take action fast through a variety of responses
* Detect potential risks related to files and attachments, including sharing of sensitive data
* Investigate issues quickly and improve our defenses to keep us safe even as attack methods change every day

Please refer to last week's email with directions on what to expect in your inbox <mark style="background-color:yellow;">and with your Google Drive workflow</mark>.

If you want to do a little more research on Material, feel free to take a look at their website here: <https://material.security/>

Thank you for your help and cooperation in protecting our organization! Any questions? Let us know here: <mark style="background-color:yellow;">**\<your preferred contact>**</mark>

</details>


---

# Agent Instructions
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